Departments - The City of Saint Charles

Department List

Open Bids

Closed Bids

Purchasing

The Purchasing Division in the Department of Finance is responsible for overseeing the
procurement of equipment, supplies and services at the lowest possible cost consistent
with the quality needed to meet the requirements of all departments within the City of
Saint Charles. Our goal is maximum value for each dollar expended. We emphasize teamwork
and involvement within departments in identifying and implementing programs to save time
and money while maintaining the highest quality in services, goods, and relations with the
local business and community.

Purchasing Coordinator
City of St. Charles
200 North Second Street
St. Charles, MO 63301
Phone: 636.940.4668
Fax: 636.940.4608
purchasing@stcharlescity.com

Open Bids

Bid Number	Description	Due Time/Date	Details
Bid 3514	One 19,500 GVWR Sewer Pipe Video Inspection Van with Multi-Group Chemical Pumping System	Bids are to be returned to the Purchasing Office, City of St. Charles, 200 North Second Street, St. Charles, Missouri, 63301, prior to 2:00 PM on Sept 4, 2008. All bids will be publicly opened and read aloud at 2:00 p.m. in Conference Room B on the fourth floor of City Hall.	The City of Saint Charles, Missouri is seeking sealed bids from qualified dealers to provide one (1) 19,500 GVWR Sewer Pipe Video Inspection Van w/ Multi-Grout Chemical Pumping System to the City. Bid documents are available in the Purchasing Office, located at 200 North Second Street, Saint Charles, Missouri 63301. For additional information, contact Kurt Mandernach at 636-940-4668. The City reserves the right to reject any or all bids.
Bid Number	Description	Due Time/Date	Details
Bid 3513	One 17,500 GVWR Sewer Pipe Video Inspection Van	Bids are to be returned to the Purchasing Office, City of St. Charles, 200 North Second Street, St. Charles, Missouri, 63301, prior to 2:00 PM on Sept 4, 2008. All bids will be publicly opened and read aloud at 2:00 p.m. in Conference Room B on the fourth floor of City Hall.	The City of Saint Charles, Missouri is seeking sealed bids from qualified dealers to provide one (1) 17,500 GVWR Sewer Pipe Video Inspection Van to the City. Bid documents are available in the Purchasing Office, located at 200 North Second Street, Saint Charles, Missouri 63301. For additional information, contact Kurt Mandernach at 636-940-4668. The City reserves the right to reject any or all bids.
Bid Number	Description	Due Time/Date	Details
Bid 3511NA	City Hall Door Control System	Bids are to be returned to the Purchasing Office, City of St. Charles, 200 North Second Street, St. Charles, Missouri, 63301, prior to 2:00 PM on Sept 3, 2008. All bids will be publicly opened and read aloud at 2:00 p.m. in Conference Room B on the fourth floor of City Hall.	The City of Saint Charles, Missouri is seeking sealed bids from qualified contractors for the City Hall Door Control System. Bid documents are available in the Purchasing Office located at 200 North Second Street, Saint Charles, Missouri 63301. For additional information, contact Kurt Mandernach at 636-940-4668. The City reserves the right to reject any or all bids. The City of St. Charles, Missouri is an equal opportunity employer. Prevailing Wages are to be paid on this project. Wage Order #15 amended July 23, 2008 will be in effect.
Bid Number	Description	Due Time/Date	Details
Bid 3512	Redundant Video Playback System	Bids are to be returned to the Purchasing Office, City of St. Charles, 200 North Second Street, St. Charles, Missouri, 63301, prior to 2:00 PM on Sept 11, 2008. All bids will be publicly opened and read aloud at 2:00 p.m. in Conference Room B on the fourth floor of City Hall.	The City of Saint Charles, Missouri is seeking sealed bids from qualified vendors to provide an uninterruptible video programming replay system. Bid documents are available in the Purchasing Office, located at 200 North Second Street, Saint Charles, MO 63301. For additional information, contact Kurt Mandernach at 636-940-4668. The City reserves the right to reject any or all proposals. The City of St. Charles, Missouri is an equal opportunity employer. Prevailing Wages are to be paid on this project. Wage Order #15 amended July 23, 2008 will be in effect.
Bid Number	Description	Due Time/Date	Details
Bid 3510NA	Police Department Cabling and Patching Solutions	Bids are to be returned to the Purchasing Office, City of St. Charles, 200 North Second Street, St. Charles, Missouri, 63301, prior to 2:00 PM on Aug 20, 2008. All bids will be publicly opened and read aloud at 2:00 p.m. in Conference Room B on the fourth floor of City Hall.	The City of Saint Charles, Missouri is seeking sealed bids from qualified contractors for the cabling and patching solutions for the Police Department computer room. Bid documents are available in the Purchasing Office located at 200 North Second Street, Saint Charles, Missouri 63301. For additional information, contact Kurt Mandernach at 636-940-4668. The City reserves the right to reject any or all bids. The City of St. Charles, Missouri is an equal opportunity employer. Prevailing Wages are to be paid on this project. Wage Order #15 amended July 23, 2008 will be in effect.
Bid Number	Description	Due Time/Date	Details
Bid 3509NA	City Hall Security Office Remodeling	Bids are to be returned to the Purchasing Office, City of St. Charles, 200 North Second Street, St. Charles, Missouri, 63301, prior to 3:00 PM on Aug 22, 2008. All bids will be publicly opened and read aloud at 3:00 p.m. in Conference Room B on the fourth floor of City Hall.	The City of Saint Charles, Missouri is seeking sealed bids from qualified contractors for remodeling of the City Hall Security Office. Bid documents are available in the Purchasing Office located at 200 North Second Street, Saint Charles, Missouri 63301. For additional information, contact Kurt Mandernach at 636-940-4668. The City reserves the right to reject any or all bids. The City of St. Charles, Missouri is an equal opportunity employer. Prevailing Wages are to be paid on this project. Wage Order #15 amended July 23, 2008 will be in effect.
Bid Number	Description	Due Time/Date	Details
Bid 3508NA	City Hall & Senior Center Parking Lot Sealing and Striping	Sealed bids are to be returned to the Purchasing Office, City of St. Charles, 200 North Second Street, St. Charles, Missouri, 63301, prior to 2:00 PM on Aug 22, 2008. All bids will be publicly opened and read aloud at 2:00 p.m. in Conference Room B on the fourth floor of City Hall.	The City of Saint Charles, Missouri is seeking sealed bids from qualified contractors to provide sealing and striping for City Hall and the Senior Center Parking Lots. Bid documents are available in the Purchasing Office located at 200 North Second Street, Saint Charles, Missouri 63301. For additional information, contact Kurt Mandernach at 636-940-4668. Bids are to be returned to the Purchasing Office prior to 2:00 p.m., August 22, 2008. The City reserves the right to reject any or all bids. The City of St. Charles, Missouri is an equal opportunity employer. Prevailing Wages are to be paid on this project. Wage Order #15 amended July 23, 2008 will be in effect.
Bid Number	Description	Due Time/Date	Details
RFP 3501	Real Estate Brokerage Services	Sealed proposals are to be returned to the Purchasing Office, City of St. Charles, 200 North Second Street, St. Charles, Missouri, 63301, prior to 2:00 PM on Aug 15, 2008.	The City of St Charles, Missouri is seeking sealed proposals from qualified firms to provide real estate brokerage services. Proposal documents are available in the Purchasing Office, located at 200 North Second Street, Saint Charles, Missouri 63301. For additional information, contact Kurt Mandernach at 636-940-4668. The City reserves the right to reject any or all proposals. The City of St. Charles, Missouri is an equal opportunity employer.
Bid Number	Description	Due Time/Date	Details
Bid 3490	Arena Parkway Water Main	Sealed proposals are to be returned to the Public Works Office, City of St. Charles, 200 North Second Street, St. Charles, Missouri, 63301, prior to August 19, 2008 at 2:00 PM at which time all bids will be publicly opened and read.	This project is a water main extension construction project consisting of approximately 5,860 LF if 16-inch ductile iron water main along Arena Parkway from a point near the southwest corner of the Family Arena to a point near the intersection of Arena Parkway and Hemseth Road. The City reserves the right to reject any and all bids, offers, or proposals submitted, or to advertise for new bids. Plans and specifications are now available in the Public Works Office, 200 N. Second St., Room 202, St. Charles, MO. There is a $25.00 non-refundable fee for each set of plans and specifications.
Bid Number	Description	Due Time/Date	Details
Bid 3502NA	One (1) 2008 � Ton 4x4 Extended Cab w/6.5 Ft. Bed Pickup Truck	Sealed bids are to be returned to the Purchasing Office, City of St. Charles, 200 North Second Street, St. Charles, Missouri, 63301, prior to August 13, 2008 at 2:00 PM at which time all bids will be publicly opened and read in Conference Room B on the fourth floor of City Hall.	The City of Saint Charles, Missouri is seeking sealed bids from qualified dealers to provide One (1) 2008 � Ton 4x4 Extended Cab w/6.5 Ft. Bed Pickup Truck to the City. Bid documents are available in the Purchasing Office, located at 200 North Second Street, Saint Charles, Missouri 63301. For additional information, contact Kurt Mandernach at 636-940-4668. The City reserves the right to reject any or all bids.
Bid Number	Description	Due Time/Date	Details
Bid 3494	Lewis & Clark Sidewalk Expansion Project	Interested parties are to submit proposals to the City of St. Charles, Public Works Office, 200 North Second Street, St. Charles, Missouri, 63301, no later than August 20, 2008 at 2:00 PM at which time all bids will be publicly opened and read.	Notice is hereby given that the City of St. Charles will receive sealed proposals for the LEWIS & CLARK SIDEWALK EXPANSION PROJECT, BID NO. 3494. The work will consist of removal and replacement of stamped and stained concrete sidewalk (435 Sq. Yd.) and curb, relocation of existing bollards, and other improvements. The City reserves the right to reject any and all bids, offers, or proposals submitted, or to advertise for new bids. Plans and specifications are now available in the Public Works Office, 200 N. Second St., Room 202, St. Charles, MO. There is a $20.00 non-refundable fee for each set of plans and specifications.
Bid Number	Description	Due Time/Date	Details
RFP 3499	Solid Waste Collection and Disposal Services	Interested parties are to submit proposals to the City of St. Charles, Purchasing Office, 200 North Second Street Suite 401A, St. Charles, Missouri, 63301, no later than August 18, 2008 at 10:00 AM. Proposals will be publicly opened and read aloud at 10:00 AM, 4th Floor, Council Chambers. A $50,000.00 Bid Bond will be required with each Proposal and a 100% Performance Bond will be required.	Notice is hereby given that the City of St. Charles, Missouri, is seeking proposals for the Solid Waste Collection and Disposal Services. A Mandatory Pre-Bid Meeting will be held on August 6, 2008 at 2:00 p.m. in the City Council Chambers fourth floor of City Hall located at 200 North Second Street, St. Charles, MO 63301. Bid documents will be available on July 22, 2008. These documents will be available through the Purchasing Office. Bid documents may be requested by calling 636.940.4668 or picked up during normal business hours Monday through Friday. St. Charles City reserves the right to accept or to reject any or all bids. The City of St. Charles reserves the right to waive any variances from original bid specifications in cases where the variances are considered to be in the best interest of the City. Proposals must be held open for a period of 120 days following the opening. St. Charles City is an equal opportunity employer and does not discriminate against any person because of race, color, religion, sex, handicap, family status or national origin.

Closed Bids

Bid Number	Description	Due Time/Date	Details
Bid 3500	Water Division Bulk Lime 1/2" Pebble	2:00 PM July 24, 2008.	The City of Saint Charles, Missouri is seeking sealed bids from qualified companies for the purchase of bulk lime in �� pebble.
Bid Number	Description	Due Time/Date	Details
Bid 3496	Street Division AVL-GPS System	2:00 PM July 15, 2008.	The City of Saint Charles, Missouri is seeking sealed bids from qualified companies to provide a GPS System for the Street Division.
Bid Number	Description	Due Time/Date	Details
Bid 3497NA	City Wide Phone System Maintenance Agreement	2:00 PM July 10, 2008.	The City of St. Charles, Missouri is seeking sealed bids from qualified companies for a city wide phone system maintenance agreement.
Bid Number	Description	Due Time/Date	Details
RFP 3486	Police CAD/RMS/MDT System	2:00 PM July 8, 2008.	The City of Saint Charles, Missouri is seeking proposals from qualified firms to provide a CAD software system for the Police Department.